Cost Codes and Cost Types are ultimately used in the Materials Management plug-in as ways of breaking down your orders for accounting integration or historical analysis.
Cost Types can be any categorization that is appropriate for you and how you classify orders. Examples of cost types include Category, Phase, and Section. Cost Types are broken down into Cost Codes, which further classify an order. In a Category cost type, you might have cost codes such as Conduit, Elbows, Fittings, etc.; a Section cost type may contain Branch Lighting, Feeders, and Panels cost codes.
The Cost Codes selection appears on all Material and Service Mgmt menus for most plug-ins so it is discussed here, rather than in each individual plug-in reference.
Select File > Material and Service Mgmt > Cost Codes.
The Cost Codes display is comprised of two parts: Cost Types in the top grid and Cost Codes in the bottom grid. The Cost Types are general descriptions that “hold” the descriptions of the Cost Codes. When you highlight a Cost Type, its Cost Codes display below. Figure 1 shows the Category cost type selected, so its cost codes are displaying in the Cost Codes grid below. The GL column in the Cost Code grid indicates General Ledger. Cost codes can be set up with a general ledger account number or name.
Figure 1
Use the function buttons to the left to add, edit, and delete cost types and codes.
PS-ADD3.BMP The
Add function allows you to create a new cost type or cost code. When you
select the Add function for cost type, the New Cost Type window displays,
which only has a field for entering the cost type name.
The Add function for cost code displays the New Cost Code window which contains fields for entering a cost code and a name. If the cost code can be tied to a general ledger account, a code for that can be entered as well.
PS-EDIT3.BMP Select
(highlight) the cost type or cost code you want to edit, and then select
the Edit button. Similar windows display as described above for the Add
function, where you can make changes to the existing information.
PS-DEL3.BMP This
function deletes the selected cost type or cost code. A window will display
prompting you to confirm the deletion.